Privacy and GDPR policy

1. General

This Privacy Policy lays down rules on the processing of personal data and the use of cookies on the website Central Cultural Centre “Perła” in Nowiny.

Administratorem danych osobowych jest:
Gminny Ośrodek Kultury „Perła” w Nowinach
ul. Perłowa 1
26-052 Nowiny
tel.: +48 41 347 50 95
e-mail: perla@nowiny.com.pl

2. Scope of data collected

  • data provided voluntarily in the forms on the website: contact, field booking and cooperation (e.g. name, e-mail address, telephone),
  • technical data (IP address, browser type, operating system),
  • e-mail address provided voluntarily on subscription to the newsletter,
  • data transmitted to external suppliers after consent (e.g. Google Maps).
  • after consenting to the statistics: information on how to use the website (visited pages, visit time, clicks and scrolls, approximate location at city level, device type and browser).

3. Purposes of data processing

  • handling requests and requests sent by forms on the website,
  • implementation of the statutory tasks of GOK in Nowiny,
  • ensuring the proper functioning of the website,
  • sending information about events to people enrolled in the newsletter,
  • displaying Google maps after obtaining user consent,
  • conducting visitor statistics and improving the website – only after obtaining the user's consent.

4. Legal basis for processing

Personal data are processed in accordance with Art. 6(1) GDPR, in particular on the basis of your consent, the legal obligation and the legitimate interest of the controller.

5. Forms on page

The website contains forms: contact, field booking, cooperation for companies and subscription to the newsletter. The data provided (e.g. name, e-mail address, phone, message content) are processed exclusively for the purposes of handling the application, on the basis of the consent indicated on the form (Article 6 (1) (a) GDPR). Contact, reservation and cooperation forms are not used for marketing purposes.

The application is sent by e-mail to the GOK secretariat at the address perla@nowiny.com.pl. The message sends the powiadomienia@ardelvio.pl technical box automatically. The server of the page and this box is provided by Belle Epoque sp. z o.o. based in Kielce, which processes data on behalf of GOK.

In case of mail failure, the server stores a copy of the application – with date, consent content and IP address – by 90 daysand then removes it automatically. The IP address itself is also used to protect forms from spam (limit number of shipments) and is stored for this purpose for 24 hours.

6. Cookies

The website uses cookies and the local memory of the browser: necessary for its operation and, only after consent, for displaying Google maps and conducting visitor statistics. Without consent, only necessary elements are loaded.

Cookies are not used for marketing, advertising or profiling purposes. The basis for recording information on the user's device is Article 399 of the Act of 12 July 2024. – Law of electronic communication: necessary elements do not require consent, maps and statistics – they require (Article 6(1)(a) GDPR).

  • Necessary (always): session identifier (forms, accessibility settings) and record the consent decision (local browser memory).
  • Google Maps (in agreement): Google LLC cookies when displaying the map.
  • Statistics (by agreement): Google Analytics –_ga, _ga_*(up to 13 months); Microsoft Clarity –_clck(up to 1 year),_clsk(1 day); details in point 7a.

Consent can be changed or withdrawn at any time – just as easily as it is expressed:(the same “Cookies” button is at the bottom of each page). Withdrawal of consent shall not affect the legality of processing before its withdrawal.

7. Google Maps

The service uses Google Maps, provided by Google LLC. Google Maps are loaded only after your consent has been given.

Polityka prywatności Google: https://policies.google.com/privacy

7a. Visit Statistics

After agreeing to the “Statistics” we use tools that show us how the page is used (e.g. which information is read most often and where the page makes it difficult). We don't use them for advertising or for identifying specific people.

  • Google Analytics 4 – dostawca: Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Irlandia). Google Analytics 4 nie zapisuje adresów IP; wyłączyliśmy sygnały Google i personalizację reklam. Dane przechowujemy przez 2 miesiące. Informacje: policies.google.com/privacy.
  • Microsoft Clarity – dostawca: Microsoft Ireland Operations Limited (One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Irlandia). Narzędzie tworzy mapy kliknięć i zanonimizowane nagrania przebiegu wizyty; treści wpisywane w formularze są maskowane i nie trafiają do Microsoft. Informacje: privacy.microsoft.com.

Data can be transmitted to the US. Google and Microsoft participate in the EU-U.S. Data Privacy Framework, on the basis of a decision of the European Commission establishing an appropriate degree of protection (Article 45 GDPR).

8. Duration of storage

Personal data shall be stored for the period necessary to achieve the purpose for which they were collected and subsequently deleted.

8a. Editorial Panel and Change Log

Content on the website is published by GOK employees, logging into the editorial panel. To protect the site from unauthorized access and to be able to reproduce erroneously altered or deleted content, the panel keeps a change log. We save in it: name and login of the person, date and time, IP address, type of activity (e.g. login, addition, change or deletion of news) and content of the change. We also save failed login attempts – with a entered login and IP address.

The basis is the obligation to ensure the safety of processing (Article 6 (1) (c) in conjunction with Art. 32 GDPR) and to carry out GOK tasks in the public interest (Article 6 (1) (e) GDPR). Log entries and copies of photos from deleted entries are stored by 12 monthsAfter which they are removed automatically. Only panel administrators can see the log.

9. User rights

  • access to personal data,
  • correct or delete them,
  • limitation of processing,
  • withdrawal of consent at any time,
  • bringing a complaint to the President of UODO.

To exercise any of these rights, just a message to the address perla@nowiny.com.pl or phone number +48 41 347 50 95. No reason or form must be provided.

10. Newsletter – enrollment and resignation

The subscription to the newsletter is voluntary and requires that consent be marked on the form. We only use the given email address to send information about events of the “Perła” Municipal Cultural Centre – we do not transmit it to anyone else and do not use it for other purposes.

Cancellation: send a message of any content to the address perla@nowiny.com.pl with the addition of “resigning the newsletter”. We delete the address from the list immediately, at the latest within 7 days, and confirm it back.

11. Changes in privacy policy

The Administrator reserves the right to amend this Privacy Policy. The current version of the document is available on the website.